Job Description:

College Director of Financial Aid Services - College of AlamedaBelow you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.If you would like to bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link. If you would like to print a copy of this position for your records, click on the Print Preview link.Please see Special Instructions for more details.APPLICATION PROCEDURES1. Required documents will include:· Current resume of experience, formal education/training and qualifications.· Copies of supporting credentials, if applicable.· Copies of transcripts from fully accredited college or university institutions. (Copies of diplomas will not substitute for transcripts.) (If hired, it will be required to submit official transcripts from fully accredited college or university.)Information on transcripts must include degree awarded and confer date. Transcripts without this information and online applications without transcripts will be disqualified. PLEASE DO NOT SUBMIT AN APPLICATION IF YOUR DEGREE WILL NOT BE CONFERRED UNTIL A LATER DATE.Note: A written evaluation by an official foreign credentials/transcripts evaluation and translation service must be submitted for Foreign Degree(s)(non-U.S.degrees) by the application deadline date.2. Applications and attachments (resume, cover letter, copies of transcripts, letters of recommendation, etc.) will ONLY be accepted through the online process. WE DO NOT ACCEPT MAILED OR FAXED APPLICATIONS OR ITS ATTACHMENTS.3. Travel expenses for the interview and selection process will be borne by the candidates.4. Skype and phone interviews are not permitted.Appointment to the position is conditional upon the approval of the Chancellor. CONDITIONS OF EMPLOYMENT Employees must satisfy all pre-employment requirements to work for the District which include, but are not limited to, the following items:REQUIRED FOR ALL EMPLOYEESTuberculosis Examination: Prior to employment, the successful candidate will be required to submit evidence (either skin test or X-ray report) of being free of tuberculosis within the past sixty (60) days. The TB test is a condition of employment and any expense must be borne by the successful candidate.Fingerprinting Requirement:As a condition of employment, all employees working for community colleges in the State of California are required to be fingerprinted within the first ten (10) working days of the date of employment pursuant to Education Code Section 88024. The District Office of Human Resources processes fingerprints electronically. During the employment intake process, new employees will be given information to have their fingerprints taken at another location.Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are:1) A citizen or national of the United States;2) An alien lawfully admitted for permanent residence in the United States; or3) An alien authorized by the U.S. Citizenship and Immigration Service to work in the United States.All new employees are required to complete and sign a verification form and provide documentation attesting that he/she is a United States citizen, national, or an alien lawfully authorized to work in the United States.District Policy: A Social Security Card will be required following selection and prior to completion of the hiring process. The employment process cannot be completed without a copy of the Social Security Card on file in the Office of Human Resources.MAY BE REQUIREDMedical Examination: Under state regulations and as a condition of employment, certain positions may require a medical examination prior to employment. Expenses incurred will be borne by the employee.MISSION STATEMENTThe Peralta Community College District is a collaborative of colleges advancing social and economic transformation for students and the community through quality education, rooted in equity, social justice, environmental sustainability, and partnerships.The Peralta Community College District is an Equal Opportunity Employer.The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age religion, marital status, sexual orientation, disability or genetic information, gender identity or expression, citizenship status, veterans status, status with regards to public assistance, or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices.In conformance with the Fair Employment and Housing Act and the Americans with Disabilities Act, requests for Reasonable Accommodations may be made to the Office of Human Resources by calling (510) 466-7283.The Peralta Community College District reserves the right to close or not fill any advertised position. College Information Peralta/College Information College of AlamedaCollege of Alameda's mission is to meet the educational needs of its multicultural and diverse community by providing excellent comprehensive and flexible programs including basic skills, transfer, and occupational, which will enable each student to achieve his/her own unique goals.The College is California's only island-based community college and it offers both park-like tranquility and easy access to urban resources. Having served almost half a million day, evening, and weekend students since its 1970 founding, the College of Alameda enjoys a well-deserved reputation for excellence in its academic, vocational, and student support programs. The College of Alameda is proud of its strong ties to the City of Alameda and is recognized for its strong partnerships with the local business community. Position Information Job Title Job Title College Director of Financial Aid Services - College of Alameda Time Base Time Base 40 hrs/week 12 months/year Compensation Compensation Salary Range: $126,038 - $154,046/yr. plus an additional 20% yearly stipend. The maximum initial placement is Step 3 depending on experience. Position Type Position Type Management Department Department Student Services Division (242) City City Alameda State State CA Job Description Summary Reporting to the Vice President of Student Services, the College Director of Financial Aid Services performs professional supervisory work involved in strategic planning, implementation, supervision and evaluation of financial aid and related programs, services and staffing for a community college.Under direction, the employee is responsible for developing and implementing a comprehensive program of student financial aid services, and for assessing their effectiveness relative to the student population. Public contact is extensive and includes students, staff, other educational institutions, funding and governmental agencies, and the general public for the purpose of exchanging information related to College and District policies and related procedures. A high degree of independent judgment and creativity is required to interpret and adapt required regulations to District policies and procedures, and to develop, implement and evaluate a variety of student programs. The College Director of Financial Aid Services supervises and directs the work of staff at various levels, student assistants and volunteers as assigned. Duties & Responsibilities Any one position may not include all of the duties listed nor do listed examples includes all tasks which may be found in positions of this class. To perform this job successfully, an individual mustbe able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.Prepares applications and/or proposals for federal, state, and local funds; develops, directs and implements budgetary controls for funds; and prepares department budget proposals.Manage student loan collection activities and administer a loan default prevention program.Collaborate with the Peralta Foundation and coordinate the scholarship program to ensure timely availability of and access to application materials; provide leadership to the scholarship committee; ensure timely notification to award recipients; coordinate annual scholarship awards event.Serves on the College leadership team and leads the College's compliance with Title IV regulationsStrategizes and implements a college plan to increase financial aid recipients.Oversees and coordinates the Financial Aid office's response to program reviews and audits.Conducts need analysis and determines individual student eligibility for various aid programsExchanges information with funding sources, government agencyrepresentatives, students, staff, other educational institutions, and the general public regarding College and District financial aid and related program policies and proceduresServes as a primary technical resource for the College and Districtregarding financial aid and various related student servicesAttends workshops, conferences, and other events to obtaincurrent information related to financial aid and related student servicesMakes presentations to small and large groups to publicize andpresent information related to the services offered, eligibility and follow-upParticipates in student recruitment teamsDrives a motor vehicle to visit off-campus sitesTrains supervises and evaluates the work of staffMakes recommendations for the employment of new staffConfers with management and other staff regarding short andlong-range service delivery, program planning, implementation, evaluation of program services and staffImplements a continuing education training program for staff toupdate employees on required program elementsSets up and maintains a database of student and funding agency records in conjunction with other College, information technology and other District staff; enters, modifies and retrieves confidential and other detailed online data regarding student participants and program servicesDirects and participates in the design of required College and District formsProvides input into the design and modification of variouscomputer programs, screens and reportsUses a variety of computer software to research, compile datafor, format and prepare financial, demographic, statistical andother special and regular reports, correspondence, electroniccommunications and other materialsTracks and reports on trends in student population changes,economic status, college completion rates, student usage or related College services, and other dataResearches data for and completes required funding agency and District reports and surveysMakes presentations to management and other groups aboutstatus of financial aid and other related student servicesResearches and initiates new funding resources of studentfinancial aid; directs a student job placement programServes as primary program director for new financial aid andrelated student services programsComposes and prepares reports, correspondence, memoranda,and other written materialsDevelops and maintains written documentation of financial andrelated student services policies and procedures, including deskmanuals and publicity materialsConfers with students, staff and others, as applicable, to resolvecomplex application and eligibility issues; reviews funding andother student applications, and issues final decisions regardingeligibilityConfers with lead and other staff to evaluate student eligibility,program changes, enrollment trends, strategic plans for programupdates, improvements in customer services, timelines, requireddeadlines, and other logistical issuesWeekend and evening hours may be required.Performs other related duties as assigned Minimum Qualifications 1. Bachelor's degree in business administration or a closelyrelated field.2. Five years' experience of increasing responsibility in financialassistance or related eligibility and client services that hasincluded educational, governmental, private, and other agencyfinancial donors.3. One (1) year of experience training, directing, supervising, andevaluating the work of others.4. Experience with the implementation and evaluation of detailedregulations.5. Experience compiling statistical, financial, and other data andpreparing a variety of reports.6. Knowledge and proficiency in the use of spreadsheets and useof personal computers utilizing various software applications (i.e.,work processing, spreadsheet and database managementsoftware)7. Applicant must have demonstrated cultural competency,sensitivity to and understanding of the diverse academic,socioeconomic, cultural, disability, and ethnic backgrounds ofcommunity college staff, faculty, and students.Knowledge, Skills & Abilities1. Knowledge of the resources available for financial aid, such asloans, grants, vouchers and scholarships to California communitycollege districts.2. Knowledge of the regulations, policies and required proceduresof student financial aid funding resources.3. Skill in strategic program planning, implementation, evaluationand modification.4. Knowledge of management techniques related to budgeting,reporting, and record keeping of financial and other student data.5. Skill in training, supervising and evaluating the work of staff.6. Skill in planning, implementing and evaluating a programbudget.7. Skill in using a variety of computer software and a database toset up and track complex data, research, format, and preparestatistical, financial and other reports, correspondence, and othermaterials.8. Ability to communicate effectively with people at various levelswithin an organization who are diverse in their cultures, languagegroups and abilities.9. Skill in oral communication, including persuasivecommunication and public speaking.10. Ability to establish and maintain an effective and efficient workteam which promotes high-quality customer service Desirable Qualifications • Occasional work performed alone• Constant work around and with people Other Requirements • Occasional standing, walking, stooping, kneeling, squatting, and climbing stairs• Occasional lifting and carrying up to 15 lbs.• Occasional pushing and pulling up to 20 lbs.• Occasional twisting of body• Occasional use of manual dexterity• Occasional use of tactile acuity• Occasional use of visual acuity from a distance, with depth, and for color• Frequent work at a rapid pace• Frequent reaching, high, low, and level• Frequent audio acuity at all ranges, including speech• Frequent visual acuity for reading• Constant sitting• Constant use of clear oral communication Tools & Equipment Used Application Deadline Date Application Deadline Date OPEN UNTIL FILLED Open Date Open Date 03/16/2023 First Review Date First Review Date 04/15/2024 Special Instructions to Applicants . Benefits Information Benefits Information Benefits Information FRINGE BENEFITS The Peralta Colleges proudly offers a competitive and comprehensive core of work-life benefits. Benefit-eligible employees have access to coverage for themselves and eligible dependents:• Medical coverage. Depending on choice of coverage, you may be required to make a contribution.• Dental coverage. Depending on choice of coverage, you may be required to make a contribution.• Life insurance of 150% of your income up to $100,000.• Long-term disability coverage.• Employee Assistance Program.• 22 days/year vacation leave, 12 days/year sick leave, and 18 holidays/yearIn addition to your own contribution, Peralta also contributes 25.37% of your salary to the California Public Employees Retirement System (CalPERS).Effective January 1, 2013, the PEPRA (Public Employees' Pension Reform Act) went into effect. Changes have been implemented as a result of the adoption of this legislation that impact new and existing employees enrolled in CalPERS. A summary of those changes is available at For further up to date information on CalPERS retirement eligibility and PEPRA , please visit the website at The CalPERS member handbook is available at please visit the website at . After 10 years of creditable service, medical benefits in retirement are extended until age 65. Other voluntary benefits include: • Flexible benefit plan participation in the Medical Reimbursement Plan, Dependent Care Reimbursement Plan (under tax code 125)• Pre-tax commuting expenses (under IRS code 132)• Tax-deferred plan participation in the 403(b) and 457 plans• Credit union membership• Prepaid legal plan participation• Additional Life Insurance for yourself, spouse or children• Kaiser and United Health Care Dental are fully paid by the District. Other plans require employee contribution.• Subject to change. Mission Statement Required DocumentsResumeCover LetterTranscriptsOptional DocumentsList of ReferencesOther DocumentTraining/Certification DocumentPosting Specific Questions Required fields are indicated with an asterisk (*). * How did you find out about the position?Asian WeekCalifornia Community College Chancellors Office websiteCareer BuilderChronicle of Higher Education websiteChronicle of Higher Education newspaperCommunity College Jobs WebsiteCommunity College TimesCraigslistDiverse Issues in Higher EducationEl MundoHispanic Outlook in Higher EducationJob Fair, Conference or WorkshopLocal Newspaper (Oakland Tribune, SF Chronicle, ect)Oakland PostPeralta Jobs WebsiteWalk-In (PCCD Office of Human Resources)Women in Higher EducationWord of Mouth24-Hour Job LineOtherIf you chose "Other" as your answer for the above question, please provide details(Open Ended Question) To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at.Any data not saved will be lost.Click OK to keep your session active. 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