Skip to Main Content

Job Title

Clerk Typist Department Of Marketing And Professional Sales

Company : Bloomsburg University of Pennsylvania

Location : Bloomsburg, PA

Created : 2019-07-20

Job Type : Full Time

Job Description

Clerk Typist 2 - Department of Marketing and Professional Sales Salary $29,888.00 Annually Location Bloomsburg, PA Job Type Full Time Department Marketing & Professional Sales Job Number 00220-18-388 Closing 4/7/2019 11:59 PM Eastern Position Description POSITION APPROVED: 3/7/2019 Serves as Secretary to the Department of Marketing and Professional Sales. Examples of Duties Answers and screens telephone calls and takes information and messages for the Department of Marketing and Professional Sales. Independently compose routine correspondence for signature of the department faculty. Monitor department course enrollments and prepare spreadsheet of enrollment statistics. Inform chairperson of any discrepancies. Monitor students expecting to graduate and place "HOLDS" on records of students. Monitor departmental budgets using SAP and place all purchase requests for the departments. Maintain and reconcile monthly purchasing card statements. Schedule and attend department meetings to take minutes for distribution. Collect and process student graduation applications and inform students of evaluation. Perform search and screen clerical activities. Make certain that appropriate clerical duties are satisfied in relation to Affirmative Action guidelines and procedures. Type, duplicate, and distribute ads, encumber funds in budget. Prepare all necessary paperwork for candidates to travel and ensure reimbursement. Receive and record advisee files, assign advisors, and distribute files for approximately 650 students. Obtain records and assign advisors. Answer general questions regarding the College of Business which cannot be answered by the receptionist. Maintain files of records, reports, correspondence, forms, etc. Order supplies noting proper vendors, current pricing, and budget allowances unique to the department. Organize and maintain all Marketing Department faculty members' vitae and course syllabi. Type correspondence for Chairperson and faculty as requested. Prepare master class change forms each semester as necessary and process them through the proper channels. Maintain records of students within the Minor in Marketing and Professional Sales Specialization. Maintain current data and develop Open House and Parent's Weekend folders. Assist students with Internship application procedures and prepare and distribute correspondence. Reserve rooms for various meetings and activities for faculty. Arrange for food service for department functions. Type faculty member's class observations, recommendations, various correspondence. Assist in preparation and processing of faculty and student travel forms. Process, review for accuracy, and route various forms for Marketing and Professional Sales department. The General Summary and Principal Duties and Responsibilities sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position. It should be recognized, therefore, that employees may be asked to perform job related duties in addition to those outlined above. Supervisory Responsibility: Supervise one student worker. Qualifying Experience / Education Minimum Experience & Training: Six months of experience as a Clerk Typist 1; or completion of a high school business curriculum which included at least one typing course; or any equivalent combination of training and experience. Applicant must possess these skills, knowledge, and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Knowledge of computer hardware and various software packages with expertise in specialized features of software packages. Ability to make determination on the best resolution to processing problems. Knowledge of English grammar, spelling and punctuation at level equivalent to that used in writing or adjusting written materials normally consisting of simple sentence structures, one and two syllable words, and punctuation marks for work, number, and sentence separation. Knowledge of standard office procedures, practices, conduct, and actions necessary in maintaining harmonious working relationships. Skill in typing at a minimum speed rate of 40 works per minute and in the operation of various computers/software packages to produce finished copy of a variety of typing assignments, including charts and diagrams. Skill in the operation of various computers (especially IBM compatible and Macintosh) and use of related software packages to produce finished copy of a variety of typing assignments. Ability to transfer information and present it in a modified form according to rules and procedures. Ability to organize work in a manner which insures smooth processing and accomplishment of priority items on schedule. Ability to instruct and train others in the operation of computer equipment and use of software packages. Ability to communicate effectively orally and in writing. Applicants will be rated on the following criteria: 1) Experience working in a fast-paced office setting. 2) Experience with office technology and software programs. 3) Demonstrated ability to prioritize, multi-task or be flexible in the work place. 4) Demonstrated ability to collect and compile information from a variety of sources. 5) Interpersonal skills to deal with individuals requiring a variety of information or service(s), i.e. department chair, faculty, students, parents, or equivalent situations. 6) Experience working in an educational setting. Supplemental Information Location: Department of Marketing & Professional Sales Supervisor: Dr. Monica Favia, Department Chair Appointment: Permanent, full-time (37.5 hours per week) Completing this search is contingent upon available funding. Finalists must communicate well and successfully complete an interview process. Prior to a final offer of employment the selected candidate will be required to submit to a background check including, but not limited to, employment verification, educational and credential verification, Pennsylvania Child Abuse History Clearance and criminal background. Please do NOT submit copies of background clearances as part of the application process. Bloomsburg University of Pennsylvania conducts background checks on finalists ONLY in a confidential manner. Unsolicited background clearances attached to the application will be promptly removed/deleted by the Office of Human Resources and Labor Relations. Bloomsburg University does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, disability, or veteran status in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. Application Procedure: Application materials must be submitted by 11:59 PM on April 7, 2019. A complete application includes an application addressing qualifications and experience for the position. Submit application materials via the Online Recruitment System by the last day to apply. Applications may be entered online by pressing "Apply" at the top of this job vacancy. All job opportunities are located at . Please report all employment for the past seven (7) years and any related employment. Failure to do so may result in applicant disqualification. Mailed or Faxed resumes and/or applications will not be considered. A job application kiosk is available at the Office of Human Resources & Labor Relations for individuals requiring assistance. The office is open from 8:00 AM until 4:30 PM and is located in Waller Administration Building, Room 134 at Bloomsburg University of Pennsylvania. For information on the University's crime statistics, which is available in a publication called "Annual Security Report", please contact Bloomsburg University Police at 570-389-2211 or by accessing the following website: . Contact: Human Resources, (570) 389-4933. Temporary positions may not be benefits eligible. 01 Are you an internal candidate? Yes No 02 Do you have six (6) months of experience as a Clerk Typist 1? Yes No 03 What was your high school curriculum? Business General Academic 04 If you selected "Other" for your high school curriculum, please provide the type of curriculum in the space below. 05 Are you an honorably discharged United States Veteran? Yes No 06 Have you ever been employed by the Commonwealth of Pennsylvania? Yes No 07 Are you legally authorized to work in the United States for Bloomsburg University without employment visa sponsorship? Yes No 08 Will you now or in the future require sponsorship for employment visa status, for instance, H-1B classification? Yes No 09 Criminal History CRIMINAL OFFENSE includes felonies and misdemeanor offenses. CONVICTION is an adjudication of guilt and includes determinations before a court, a district justice or magistrate and pleas of nolo contendre (no contest) that result in a fine, sentence or probation. For this question disregard: minor traffic violations (no points), offenses committed before your 18th birthday which were adjudicated in juvenile court under a Youth Offender Law, and any charges which have been expunged by a court or for which you successfully completed an Accelerated Rehabilitative Disposition Program. A "Yes" answer is not necessarily a bar to employment. Were you ever convicted of a criminal offense? Yes No 10 Through what source did you first learn of this employment opportunity? Bloomsburg University Website Chronicle of Higher Education Diverse Jobs Inside Higher Ed Higher Ed Jobs Latinos In Higher Ed Newspaper Personally Invited Southern Regional Education Board Other Required Question Agency Bloomsburg University of Pennsylvania Address 400 East Second Street Bloomsburg, Pennsylvania, 17815 Phone (570) 389-4933 Website