Job Description:

General DescriptionThe Administrative Assistant provides direct administrative support to the leadership team and performs the front desk functions at QISG.DutiesWelcome and direct QISG visitors and notify employees of visitor arrivalsdeliveriesManage the process for checking guests in and out by maintaining detailed visitor logsAssign and collect visitor badges and keep thorough records of each badge assignmentBook conference rooms as needed and work with Facilities Coordinator to ensure rooms are neat, presentable, and stocked with the appropriate suppliesRetrieve information from records, email, minutes, and other related documents as requested; prepare written summaries of data as neededRespond to and resolve administrative inquiries and questionsCoordinate, schedule and arrange travel, meetings, and appointments as requestedAssist with the coordination and planning of company events and meetingsPrepare agendas and schedules for meetingsRecord and distribute minutes and other records for meetingsAssist leadership team by processing purchase card expense reports and reimbursement requestsServe as backup to the Facilities Coordinator when requestedAdhere to internal standards, policies, and proceduresPerform special projects and complete any other duties as assigned or requestedRequired Experience and EducationHigh school diploma, or equivalent2+ years' experience in an administrative support roleSkillsExcellent interpersonal and customer service skillsStrong communication skills (both written and verbal) with the ability to communicate effectively and professionally to all levels of the organizationProficient in Microsoft Office SuiteStrong organizational skills and attention to detail Sound decision making and problem-solving skillsBasic understanding of clerical proceduressystems, such as recordkeeping and filingAbility to work independently while supporting the needs of the teamPhysical RequirementsMust be able to lift up to 15 pounds at timesMust be able to bend, lift, stretch, climb, and crawl to maintain equipment and office spaceTravel RequirementsTravel: None