Job Title:
Receptionist
Company: Kingsbridge Heights Community Center
Location: new york city, NY
Created: 2024-05-18
Job Type: Full Time
Job Description:
PRIMARY JOB DUTIES: The Receptionist is a key team member. They are the firstperson our participants, clients, donors, and staff interact with. The receptionist is responsiblefor maintaining a welcoming, organized, and informed reception area. Multitasking is a keyskill for this role. This position is Monday through Friday 8am-4pm with some flexibilityrequired.â— Primary face for KHCC as an organization - candidates must value this responsibilityand be prepared for a fast-paced environment.â— Responsible for all messaging from KHCC including ensuring daily operating hours,out of office messages, timely response to voicemail and following up withappropriate staff - KHCC opens at 8am EST sharp, must be ready to receiveparticipants.â— Responsible for sorting all mail - stamp and sort out, scan and email to advise staff ofrequired timely response.â— Support fire and other safety drills and messaging over the PA system.â— Provide reception coverage in the KHCC main building as assigned.â— Responsible for maintaining the Senior Staff Daily Attendance.â— Responsible for payroll checks and metro card distribution.â— Responsible for maintaining and distributing the KHCC monthly calendar.â— Responsible for managing KHCC space reservation calendar and assisting with thecoordination of space challenges.â— Responsible for replenishing office forms and notices as applicable.â— Responsible for managing and updating team meetings as assigned.â— Responsible for vehicle, walkie talkie and any other relevant binders.â— Responsible for submitting monthly Parks attendance and annual reporting.â— Responsible for maintaining the internal e-mail communication.â— Responsible for supporting Operations Assistant in all aspects of duties (includingmaking appointments, receiving vendors, managing packages. etc.).â— Responsible for package management - sign with delivery, announce to relevant staff,keep signature log for receipt, and keep the reception area clear of anyboxespackages or supplies.â— Responsible for office supplies inventory.â— Ensure all visitors and guests must sign in - visitor's book â—‹ Make sure visitorsincluding vendors and contractors leave their personal number in case of contacttracing.â— Any other duties as assigned by the Supervisor or Director.â— Any other duties required by changes in health regulations (Ex. Taking visitortemperatures).REQUIREMENTS:â— At least one year of relevant experienceâ— High school diploma or equivalentâ— Bilingual, SpanishEnglish REQUIRED - other languages welcomeâ— Ability to multitask, high attention to detail and enjoy doing tasksâ— Strong problem-solving skillsâ— Ability to lift 10-15 pounds