Job Description:

Project & Program Administration Coordinator Boston & Cambridge, MAPay: $34.00hrJob Description The Kendall Square (KSQ) Project & Program Administration Coordinator will provide PMO support and administration to all aspects of the Commission, Transition & Operate workstream, and to the Program Management Office, on the Kendall Square restructuring project. Co-ordinates administration of project activities keeping to time management, cost and specification. Ensures reporting documentation is updated and escalates deadlines and outstanding actions to Programme DirectorResponsibilities: Coordinates preparation of internal and external reports through gathering, analysing and summarizing data and information from the project teamDevelops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the projectCoordinates, collates and communicates information at the detailed level, possibly of a technical or statistical natureEnsures the production of reports or analyses, to meet quality standards, and provides interpretation of dataReconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepanciesEnsures coordination of the different business areas involved on a project and ensures adherence to deadlinesPrepares andor edits meeting agendas, minutes, presentations and tablesPrioritizes workload, and that of others as appropriate, to achieve personal and work unit targetsTracks project changes and produces updated project based schedules as agreed with project managementSupports the preparation of a budget and forecast reports to ensure projects align with initial cost specificationsCompiles summary documents and distributes to the project team as requiredMay control small sub-projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessaryResponsible for gathering input from the business analysts and project mangers to develop and maintain the detailed project schedulesEducation, Qualifications, Skills and Experience: 10+ years of experience in project administrationExperience working with construction projects and global projectsHigh school diplomaWritten and spoken communicationsSpecialist knowledge in relation to project administration support activities in the construction industry or in facilities managementCompetent in the use of relevant office equipment and systems including MS Teams, Sharepoint Online, SmartsheetExperience of a variety of softwaresystemsCan create and maintain systems for efficiency for both self and othersCustomer Service SkillsDesirable: Relevant vocational qualifications or equivalent experienceTeam management skillsProfessional qualificationTrimble, Miro, Procure or A-site experiencePlease E-MAIL your resume (attachment to email) with rate and availability to Jacqueline: 12+ month position starts ASAP.MUST BE ELIGIBLE TO WORK IN THE U.S. AS AN HOURLY W2 EMPLOYEEJob Types: Full-time, ContractBenefits:401(k)Dental insuranceHealth insuranceHealth savings accountReferral programVision insuranceSchedule: Monday to FridayWork Location: Boston & Cambridge, MA