Job Description:

POSITION SUMMARYThe legal assistant is a vital contributor to our legal teams. In this role, you will support the delivery of quality legal services to our clients by providing administrative and secretarial assistance to attorneys. Responsibilities range from complex and specialized secretarial tasks to administrative activities, while working collaboratively with others in the local office as well as personnel in other Bradley locations. This position generally supports a group of attorneys as a primary assignment and provides back-up assistance to others as needed.ESSENTIAL FUNCTIONSProvide excellent service to internal and external customersPrepare routine correspondence, memoranda and legal documents including but not limited to pleadings notebooks, indexes, and exhibitsAccurately file court documents electronically and in document form, and be able to determine and follow any local or judge specific requirements related to sameAnticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance)Accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filingAccurately prepare and submit client intake formsEstablish and maintain appropriate files and recordsMaintain control files of matters in progress and follows up to ensure that court ordered actions are competedUtilize standard naming and profiling conventions when scanning, emailing and saving documents to the document management systemUpdate contact records in Outlook and firm databasesPeriodically request pre-bills and statements for billing purposes and prepares statements for signatures and send outRoutinely review and follow-up on client deadlines and calendar appointmentsCoordinates arrangements for meetings (i.e., depositions, mediations, interviews, etc.) and attorney travelAssist with completing and tracking CLE compliance, presentations, and training programs, and organizing all other non-billable activitiesAnswer telephone, take messages, provide information, and receive information concerning matters related to the legal work handled by the assigned attorneysPrepare and send faxes, documents, mail, certified mail, overnight mail, FedEx packages and interoffice mailMust have the ability to master skills specific to the assigned practice group including such tasks as correspondence, spreadsheets, minutes, reports, and other documentsProvide assistance to legal and non-legal personnel as requestedWhen applicable, serve as a Notary PublicOther duties as assignedREQUIREMENTSEducation: High School Diploma; Bachelor's degree preferredExperience: Prior experience as a legal assistant required; Litigation experience strongly preferred.Knowledge, Skills, and Abilities:Demonstrated knowledge of legal terminology, legal documents and legal processes in litigationAdvanced computer skills including knowledge of MS Word, Outlook, Excel as well as document management systems, e-Filing and database software; NetDocs experience strongly preferredAbility to learn and adapt to new software programsExcellent oral and written communication skillsAccuracy, attention to detail and good organizational skillsAbility to work effectively and proactively under pressure in a fast-paced environmentAbility to coordinate multiple tasks concurrently and to meet deadlinesStrong client service focus and ability to work effectively in a team environmentDemonstrated initiative, flexibility, resiliency and ability to adapt to changeSelf-motivation and ability to work with minimal supervisionVarious physical activity may be requiredBradley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex (including pregnancy, sexual orientation and gender identity or expression), marital status, age, physical or mental disability, veteran status, genetic information, or any legally protected status.