Job Description:

Ivyhill has an immediate for MailroomReceptionistAdministrative Support for a project located in Chicago, IL. The qualified candidate will provide administrative support services pertaining to supplyequipment, mailroom, copy room, conference rooms, reception area, and government vehicle maintenance office on our project. Will perform work in an office setting, Monday - Friday, working an 8-hour shift between the hours of 7:30 AM - 5:30 PM (CST).The qualified candidate will provide administrative support to include, but not limited to:SupplyEquipment RoomMaintains stockroom of expendable suppliesformsSubmits requests for reordering suppliesformsRotates stock with the arrival of each new shipmentReceives deliveries of supplies and sign for materialsAssists in unloading material and transporting it to the supply roomEnsures that delivery conforms to the order, reports any discrepancies, and then processes receiving documents to Purchasing OfficialProcesses requests for supplies from Office employees in a timely mannerReceives, inspects, and stores furniture and equipment. Ensures the delivery conforms to the order. Reports any damaged items and then processes receiving documents to the Purchasing OfficialSigning out and delivering equipment, such as trial carts, media devices, easels, etcMoving filing cabinets, office furniture, boxes, charts, and case files to the appropriate holding areas or to the Federal Records CenterTransporting equipment, supplies, files, etc. between the Chicago Office and Rockford field officeMailroomCompletes scheduled mail pickups and deliveries dailyResponsible for metering all outgoing mail upon receipt in the mail roomUpon receipt, sorts, and routes mail by determining subject matter and organizational designation. Subject matter is often not clearly identifiableConversant on and operates automated mail inserterfolder and sealerPerforms related duties such as wrapping and bundling of outgoing mail. Maintains up-to-date directories by name, room, telephone number, organization and forwarding address. Aids office employees in rush matter regarding mail and suppliesProcesses all incoming and outgoing commercially contracted mail upon receipt and places all commercial mail in the pick-up box located in the building lobby by close of business each dayPrepares, processes and files the appropriate logs for all checks received in the mail room. All checks received must be processed out of the mail room by the close of the business day. Processes all incoming hand deliveries upon receipt in the mail roomProcesses all outgoing hand deliveries upon receipt in the mail room. Uses appropriate messenger servicePays close attention to special instruction on the hand delivery form to ensure all special requirements are metCompletes and processes required hand delivery logs. Conducts local hand deliveries to external customers when neededEnsures that no incoming or outgoing hand delivery items are left in the mail room overnightCopy RoomSetup, operate and adjust office copiers to produce single and multiple page documentsReviews incoming copying requests to determine priority, and method of reproduction. Requests frequently involve sensitive materials, such as grand jury records, case documents, and press releases, which must be handled carefully to preserve the security and confidentiality of the materialPerforms routine maintenance on all office shredders daily, by ensuring all oil reservoirs are full and removereplace shred bagsOperates binding equipmentDiagnoses copiershredderbinding equipment malfunctions and operation problems and performs corrective adjustments or makes service calls as necessaryConference RoomsSetup conference rooms in a timely manner following the daily scheduleArrangeSetup all necessary equipment to be operational, such as table set-up, arrange seating, set-up easels with pads and markersEnsures conference rooms are cleaned at the end of the dayReception AreaGreet office visitorsAnswer phonesIssue Visitor ID badgesSchedule Conference RoomsMaintenance Office (Vehicles)Drive vehicles for scheduled maintenanceOversee cleanliness of vehicles. Maintain vehicle schedules (IssueReceive keys and logs tofrom users)Other Administrative TasksEscort visitors, contractors, and others as needed to support delivery and installation of equipment supplies and servicesEnsure all work assignments are completed in a timely manner and if a problem arises, brings the situation to the immediate attention of the onsite supervisorInteract with other members of the government, other federal agencies, the U.S. Courts, the public, vendors, delivery personnel and contractorsProvide timely and correct information, feedback, opinions, suggestions and recommendations on various administrative matter directly affecting the position(Candidates who reside in a qualified HUBZone area are a plus. Please confirm qualified HUBZone eligibility by accessing the HUBZone Map: (candidate will possess the following:U.S. CitizenshipA valid State-Issued Driver's LicenseA minimum of High School Diploma or equivalentOne year experience in an administrative or legal settingGood communication and organizational skillsAbility to deliver highest quality of work under pressureProficiency with Microsoft Office Suite Products (Word, Excel, PowerPoint, Outlook, Access, and Teams)Proficiency with Adobe AcrobatConverting documents into Adobe PDF documentsAbility to learn and use the "Tools" optionCapability to operate office technology, including but not limited to computers, fax machines, copier machines, mail metering machine, folderinserter machine, and binding equipmentOrganizational skills and the ability to multi-taskAbility to pass a government background investigationAbility to lift a maximum of 70 pounds and carry up to 35 pounds. (Most items weigh between 15-20 pounds and are lifted intermittently on a frequent basis.)Ability to frequently walk, bend, lift heavy boxes, and move equipment and furnitureOther administrative-related duties as assignedBenefitsIvyhill has a competitive benefits program which includes medical, dental and vision; Life and AD&D insurance; Short- and Long-Term Disability; supplemental Life insurance and a 401(k) Plan.Ivyhill is an equal opportunity employer. In compliance with Federal and State Equal Opportunity Laws, qualified applicants are considered for all positions applied for without regard to race, color, religion, sex (including pregnancy and gender identity) , national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, veteran status or any other legally protected status.