Job Description:

Hirsch & Westheimer, P.C. is offering an opportunity for a Legal Secretary supporting a group of attorneys within the Litigation practice group in Houston  -Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible.-Identify most efficient and effective manner to complete tasks.-Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications.client documents and responding to filing or closing deadlines.-Prepare and coordinate e-filings in state and federal courts.-Handle incoming and outgoing mail, faxes and scan documents.-Ensure that documents are saved and filed into the appropriate workspacesfolders and paper files, as necessary.-Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.-Maintain Outlook contacts for each attorney as appropriate.-Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files.-Maintain a master list for each file and update the list as new files or matters are opened. -Maintain a master physical file location list.-Open files, close files and assist with conflicts checks.-Provide support to the attorneys with timesheets and regular billing matters.-Requests reimbursement for attorneys through Accounts Payable.-Maintain a good working rapport with clients which requires discretion and judgment.-Regular and predictable attendance is an essential function of the job. Flexibility to work OT as driven by Litigation practice needs.Education and Experience Required: A high school diploma or equivalency is required; an associate degree, business school certificate or related education is desirable.10 + years' litigation secretarial experience in a law firm environment preferred.Qualifications and Skills Required: Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.Working knowledge of legal practices, terminology, documents and court procedures and Federal Court filing a plus but not requiredWorking knowledge of the firm's litigation and transactional support tools.Ability to interact and communicate effectively in a business environment.Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills.Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records.Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.Additional InformationDegree Preferred:2 Year DegreeCertificate Preferred:Business School CertificateExperience Preferred:10+ Years100wpm