Job Description:

The office is still TBD but will be located around KaanapaliJob DescriptionProvide administrative support to managers and assist with projects or back-up support to other administrative assistants.Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving, and preparing facilities and resources, and arranging offsite meetings as requested.Arrange and coordinate travel schedules and reservations.Maintain a working knowledge of standard softwaretechnology.Assist andor arrange conference calls.Copy and distribute correspondence or other printed materials.Greet scheduled visitors and direct them to the appropriate area or person.Assist managers with planning and scheduling of activities.Skills RequiredCoordinating and managing travel and logistics for frequent travel for around 65 employeesInterfacing with hotels and other rental propertiesReconciling travel employee travel expensesWork with rental car companies for vehicles needed for employeesAssist with employee hiring and onboardingManagement of project and employee filesReception duties for the officeScheduling meeting spacesOrdering suppliesFedEx and MailingCoordinating janitorial servicesAssist with weekly business processes such as payroll and accounts payableManage tracking sheets of cost activities as needed.We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.JOB-10041325