Job Description:

Executive AssistantRole SummaryOur client seeks an organized and proactive individual to join our team as an executive assistant. This role will support upper management and support staff by handling administrative tasks, helping with projects, coordinating schedules, and supporting daily operations. The ideal candidate should have 5+ years of experience in the oil and gas industry, be detail-oriented, possess strong communication skills, and be comfortable working in a fast-paced environment.Key Results AreaMonitor and control budgets, seeking cost-effective solutions without compromising quality, and provide regular reportsUtilizes the software to manage project scopes, costs, schedules, and documentsType, assemble, organize, file, and distribute meeting minutesAct as the liaison between executive leadership and corporate leadershipLog and transmit documents as directed by the CEOMaintains accurate records, reports, receipts, and other documentsResponsible for managing file system (systematic arrangement and retrieval of records, documents, or information)Draft and edit various documents, including correspondence, presentations, reports, and memos, maintaining a high level of accuracy, confidentiality, and attention to detailCoordinate and manage special projects and assignments, both independently and in collaboration with other team membersAssist support staff and act as a support with any projects, tasks, or updates needed (Accounting, HR, executives)Track and prioritize incoming requests, emails, and other correspondences, highlighting urgent matters and ensuring they are addressed promptlyManage and organize executive calendars, including scheduling meetings, appointments, and travel arrangementsPerform advanced, varied, and confidential administrative duties in support of business effortsFielding phone calls and delivering messagesManage multiple projects simultaneously while maintaining strong attention to detailOther duties as assignedSkills & QualificationsBachelor's degree preferredMinimum of five year's experience working as an Administrative Assistant for an executiveProficiency in Microsoft office (excel and word)Excellent organization, time management, attention to detail and communication skillsAssertive and strong personalityFlexibility to adapt to changing priorities and deadlinesAble to work with different leaders to ensure a quality environment within the C-SuiteGreat data entry skillsAdvatix®, Inc. is one of the world's leading providers of e-commerce Supply Chain and Logistics Consulting Services and Solutions that enable its clients to transform their operations for speed, service, and cost of fulfillment and delivery of goods and services. We are committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply. We are an EEOC Employer.