Job Description:

Real Estate firm in NYC is seeking an eager and strong Admin.Asst!This role is 5 days onsite. Please don't apply if that schedule doesn't work for you.Great culture and work life balance.Job Description:We are seeking a highly organized and proactive Administrative Assistant to join our property management real estate firm. The successful candidate will provide crucial support to a team of executives, assisting with administrative tasks, managing invoices, and serving as a liaison between tenants and the company.Responsibilities:Administrative Support:Assist executives with scheduling appointments, managing calendars, and organizing meetings.Prepare correspondence, reports, and presentations as needed.Maintain filing systems and ensure documents are properly stored and easily accessible.Handle incoming calls, emails, and inquiries, directing them to the appropriate voices Management:Process and track invoices, ensuring accuracy and timely municate with vendors regarding billing inquiries or discrepancies.Maintain records of all financial transactions and expenses related to property management.Tenant Liaison:Serve as the primary point of contact for tenants, addressing inquiries, concerns, and maintenance requests promptly and professionally.Coordinate property viewings and lease signings with prospective tenants.Assist with tenant onboarding and orientation, providing necessary information about property rules, regulations, and amenities.General Office Support:Order office supplies and ensure office equipment is in working order.Assist with basic IT troubleshooting and liaise with the IT department for more complex issues.Coordinate travel arrangements and accommodations for executives when necessary.Qualifications:Proven experience as an administrative assistant or similar role, preferably in a real estate or property management setting.Excellent organizational and time management skills, with the ability to prioritize tasks effectively.Strong attention to detail and accuracy in handling financial records and invoices.Exceptional communication skills, both verbal and written, with the ability to interact professionally with tenants, executives, and vendors.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with property management software is a plus.Ability to work independently with minimal supervision, while also being a team player willing to assist colleagues when needed.Join our dynamic team and play a vital role in supporting our property management operations. If you are proactive, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity.