Job Description:

Our firm assists those with a mental illness in applying for Social Security Disability benefits. The Mailroom Specialist at our Social Security Disability firm is responsible for efficiently managing incoming and outgoing mail, as well as providing general administrative support to the office. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to handle a high volume of mail and correspondence. This position plays a crucial role in ensuring smooth operations and effective communication within the firm.Responsibilities:Mail Management: Sort and distribute incoming mail, packages, and faxes to the appropriate recipients within the firm. Collect and process outgoing mail, ensuring accurate postage and proper handling. Maintain a well-organized mailroom, ensuring all mail and packages are stored securely.Correspondence Handling: Open, date-stamp, and log incoming correspondence, ensuring timely and accurate delivery to the appropriate departments.Assist with drafting and sending routine correspondence, such as acknowledgment letters or standard client communications. Maintain records of all incoming and outgoing correspondence, ensuring proper documentation and tracking.Document Management:Scan and file important documents, ensuring accurate indexing and storage for easy retrieval. Assist with document preparation, including photocopying, binding, and collating materials as needed. Maintain confidentiality and security of sensitive documents in compliance with company policies and legal requirements.Opens and prepares mail for scanningLoad documents into scannerName documentScan incoming mailPerform quality checks by verifying electronic images on screen and correcting any scanning issuesEnsure all scanning is completed in a timely and accurate mannerLog into our CRM software, search for relevant person's name, add note to persons fileUpload scanned document to persons file in our website portalRequirements:High school diploma or equivalent.Proven experience in mail handling or general office administration at a Social Security Disability law firm.Excellent organizational and time management skills.Attention to detail with a high level of accuracy.Proficient computer skills, including MS Office and email management.Strong written and verbal communication skills.Ability to multitask and prioritize tasks in a fast-paced environment.Professionalism and ability to maintain confidentiality.Physical stamina to lift and move packages weighing up to 50 pounds.Benefits:Large responsibility from the startUnlimited vacation daysA team of creative, transparent entrepreneurs driven to accomplish our missionThe ability to grow within the organization