Job Description:

The firm is searching for an Administrative Assistant to support Senior Managing Directors. The main responsibilities would include managing complex calendars, scheduling, prioritizing meetings, and having an extremely proactive mindset in order to stay steps ahead of business needs. We are looking for a team player with a great attitude. Candidates should be effective and detail-oriented communicators.The Administrative Assistant will handle details of a highly confidential and critical nature and collect and prepare information for use in discussionsmeetings of executive staff.The ideal candidate will have a businessfinancial services background. Responsibilities:Provide general administrative support, which includes but not limited to creating, maintaining and editing documents, spreadsheets, files, and presentationsHeavy calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requestsMaintain a professional rapport with staff, coworkers, and clients.Heavy telephone calls from both internal and external sources; handle routine itemsTrack action items and deliverables for the executives and proactively schedule the time required to address themWorks on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendationsCoordinate meetings, including ordering meals, arranging travel, meeting room preparation, invitations, etc.Monitoring and addressing critical e-mail correspondence and preparing expense reportsSchedule, prepare and attend internal meetings to include preparing agendas and follow up action items for meetingsPrepare and maintain presentations and reporting materialsPerform special projects as assigned by the executivesFacilitate visits from vendors, customers and key executivesDemonstrate the ability to handle multiple tasks with little or no supervisionPerform personal assistant duties as required by the executivesResponsible for directing and coordinating office services and related activitiesResponsible for arranging internal office movesOversee inventory and order office materials Desired Skills and Experience:1-3 years experience working as an administrative assistantAbility to interface well with all levels of employees in a highly professional and friendly mannerMust be a team playerMust have experience in a highly corporate environment in terms of dress and demeanorPossess a high degree of proficiency with MS Office products including Word, Excel and OutlookMust be able to maintain the highest level of confidentialityAbility to meet designated deadlines and work effectively in a pressurized environmentThe hourly rate is between $ 24 and $ 34 per hour, and the anticipated annual base compensation range for this position will be $ 60,000 to $ 85,000, inclusive of required overtime. The actual rate will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).