Job Description:

Covideo is seeking a highly organized and proactive Office ManagerAdministrative Assistant to join our growing team! The ideal candidate will be responsible for ensuring the smooth and efficient operation of our office environment. This person will have a natural flexibility in handling day-to-day routines and act as an Administrative Assistant for our CEO and VP of Partnerships.ResponsibilitiesServe as the primary point of contact for visitors to the office and ensure a friendly, personal experienceEnsure peak operations for the organizationCoordinate internal and external resources, and cultivate relationships with vendorsRespond to requests and questions about office operationsMaintain office supply and kitchen inventory by checking stock, anticipating needed supplies, placing orders for supplies, and verifying receipt of suppliesEnsure office equipment is functioning properly, maintained, and serviced as neededManage vendor relationshipsManage all aspects of spaceinfrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requestedEnsure restroom facilities are stocked with necessary suppliesEnsure the kitchen is stocked with necessary suppliesOversee the general tidiness and cleanliness of the office spaceHandle incoming and outgoing mail packagesProvide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travelRequired skills and qualificationsProven experience as an Office Manager, Administrative Assistant, or a similar roleStrong time-management and people skills, high degree of flexibility, and excellent multitasking abilityStrong verbal and written communication skillsAttention to detail and problem-solving skillsAbility to prioritize tasks effectivelyProficiency with office applications such as GSuite, Slack, Zoom, etc., and aptitude for learning new software and systemsAbility to maintain confidentiality of company informationProfessional demeanor and strong interpersonal skillsThis is an on-site position. Standard office hours applyThe Office Manager will report to the Director of People OperationsPreferred skills and qualificationsBachelor's degree or equivalentAdvanced computer skills and experience with online platformsBenefits:401k plan with matchingComprehensive health insurance (including vision and dental)Unlimited paid time offCasual dress codeOn-site gymBreakfast bar, snacks, beveragesGolf simulator, Pop-A-Shot, pool table, video gamesDog-friendlyAbout Us:Covideo is a video messaging SaaS company based in Indianapolis, Indiana. With an emphasis on personalization and personal connection, Covideo is helping people reimagine business communication.We believe in the power of personalization and personal connectionWe are absolutely obsessed with helping our users succeedWe believe in the things we can control - like our attitudes, our efforts, and our energies.We are a motley crew of extreme introverts and extrovertsWe are into high fives and h*ll yeah'sWe love dogs (a lot)Covideo has also been the recipient of multiple PowderKeg Awards:*Powderkeg's 2019 Indiana Breakout Tech Culture Award WINNER: Health & Balance category*Tech Companies With the Best Benefits*Best Remote Companies to Work For*Top Tech Companies*Tech Companies With the Best Work-Life Balance*Top SaaS Companies*Best Tech Companies to Work For*2023 Winner of the Indianapolis Star's Top Workplaces Award and special award for Best WorkLife Flexibility!